How to Generate PDF for Selected Processed Payslips in Payroll Month

This guide shows you how to select processed employee payslips and generate PDF files for distribution within an active payroll month.

If an employee cannot see their payslip

A payslip PDF only exists once you generate it here. Until then the employee sees nothing under My Account → Payslips, and the icon in the payroll month’s PDF column stays greyed out. Processing a payslip on its own does not produce a PDF.

The payslip must be processed first. If you select one that has not been, NeuHR shows Only processed payslips can be exported and generates nothing — see How to Process Selected Payslips in Payroll Month.

Steps

1. Navigate to Payrolls

   From the sidebar, click on Payrolls to view all payroll periods.

   

2. Select a Payroll Period

   Click on the payroll period you want to work with (e.g., April) to open the employee list for that payroll.

   

3. Select Employees

   Tick the checkbox next to each employee whose payslip PDF you want to generate. Selected employees will be highlighted in blue. The footer shows Payslips selected: N / Total confirming your selection.

   To select all employees at once, click the checkbox in the table header row.

   

4. Click Generate PDF

   Scroll down to the bottom of the employee list and click the Generate PDF button.

   

5. PDF Generation Complete

   A Generating Payslips dialog appears showing the progress. Once complete, the message All selected payslips has been generated. is displayed along with the count of processed payslips (e.g., 1/1 processed).

   The generated PDFs are now available in the employee’s Staff Account — they are not downloaded automatically.

   

6. View the Payslip in Staff Account (Optional)

   Each employee can now access their payslip by navigating to My Account → Payslips. The generated month (e.g., April) will appear in the list. Clicking it opens the payslip PDF directly.

   As an admin, you can also view an individual employee’s PDF from the payroll month page using the PDF column, or save it as a backup.

   

   Editing a payslip removes its PDF

   Generating a PDF records a new version against the payslip. If you edit that payslip afterwards, its number in the Ver column increases again and the PDF is discarded — the icon in the PDF column greys out and the employee can no longer open the payslip. Repeat this guide for that employee to issue a new one.

Related Guides

• How to Process Selected Payslips in Payroll Month
• How to Update an Employee Payslip in Payroll Month