How to Cancel My Leave

This guide explains how to cancel a leave application that you have submitted but has not yet been approved or processed.

Important

You can only cancel leave applications that are in “Request” status. Once a leave has been approved or the cancellation period has passed, you may need to contact your HR administrator for assistance.

Steps to Cancel Your Leave

Step 1: Navigate to Leave Balance & History

1. From the sidebar menu, click on Leaves
2. Click on Balance & History
3. Locate the leave application you want to cancel in the Leave History table

Look for leaves with a Request status in the Status column - only these can be cancelled.

Step 2: Click the Cancel Button

In the Actions column of the leave you want to cancel, click the cancel button (the rightmost button with an X icon).

Step 3: Confirm the Cancellation

A confirmation dialog will appear asking: “Are you sure you want to cancel your application?”

Click Yes, cancel my application to confirm the cancellation.

Step 4: Cancellation Request Submitted

The leave application status will change to Cancelled, indicating that your cancellation request has been submitted successfully.

What Happens Next?

• Your leave cancellation request has been submitted
• The status will show as Cancelled
• If your company requires approval, it may change to Cancellation while awaiting approval, then to Cancellation Approved once processed
• Your leave balance will be restored once the cancellation is finalized
• You will receive a notification when your cancellation request is processed

FAQ

Q: Can I cancel an approved leave?
A: Leaves with “Approved” status may have different cancellation policies depending on your company settings. Some approved leaves can still be cancelled, while others may require HR intervention.

Q: What if I don’t see the cancel button?
A: The cancel button may not be available for leaves that are:

• Already approved and past the cancellation period
• Already cancelled
• Already completed (past dates)
• Rejected or withdrawn

Q: How long does it take for the cancellation to be approved?
A: The cancellation approval time depends on your manager’s availability and your company’s approval workflow. You will receive a notification once it’s processed.

Q: Will my leave balance be restored immediately?
A: Your leave balance will be restored once the cancellation request is approved by your manager.